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Board Meeting Minutes: August 19, 2019

Present: Chairperson Magi McEntire, Vice Chair Rhianon Collins, Julie Stewart, Treasurer Janon Swink, Juan Luna, Lloyd Worth, and Secretary Joan Kniss. 

Tardy: Greg Mills, City Council Alternate (Arrived at 11:50)

Absent, Excused: Ann Taddeo

Absent, Unexcused: Clint Blackhurst, City Council Representative

Guest: Peggy Jarrett

  1. Meeting called to order by Magi at 11:40.
  2. Approval of the agenda: Motion made by Lloyd and second by Joan. Motion approved.
  3. Minutes from May: Motion made by Julie and second by Janon to approve the minutes. Motion approved.
  4. Financials: Janon
    1. Marty Wadsworth, our tax accountant, has filed for an extension.
    2. CO Shares has been reinstated.
    3. The second half of the grant money has been paid to the grantees.
    4. Received $51.48 from Amazon Smile.
    5. Fees for the Chili Fest paid.
  5. Old Business:
    1. Fundraisers:
      1. Disc Golf: Joan gave a recap and thanked all who helped in one way or another. Net income $1,333.77.
      2. LuLu’s Brew N Que: Awaiting check for proceeds.
      3. Chili Fest at LuLu’s is September 7, 2019. We have no obligation to work at the event, but we were encouraged to attend.
      4. Karaoke:
        1. Lloyd and Rhianon have begun the planning.
        2. We agreed to do the 50/50 drawing and the balloon pop.
        3. Looking at an October date
        4. Board members will be encouraged to donate gift cards and small items for the balloon pop.
    2. Other: The request for additional funding was delivered to the City Manager; however, with the termination of Mr. Rodriquez, we decided to send another letter to Acting City Manager Falconburg.
  6. New Business
    1. Raffle Issue: Even though Ann closed our account and received a letter from the Secretary of State’s office indicating the account was closed, we received communications that we were sent to collections.  Ann is working with Magi to get this resolved.
    2. 2020 Grant applications: It was decided that we don’t need to change the application.
    3. Other: Peggy Jarrett has turned in her application to join the board. Magi will send the application out to the board with an email vote for approval.
  7. Next meeting will be September 16, 2019 at Almost Home. Lunch team will be Rhianon, Joan, Ann, and Clint.
  8. Adjournment: Motion to adjourn by Joan and second by Juan. Motion carried.

Respectfully submitted,
Joan Kniss, Secretary